Minutes of the Executive Commitee meeting held on 30-01-2012

                        Minutes of the EC meeting held on 30-01-2012

                                                          Members present

Sl no	Name	Post	Attended/Not Attended
1	Sri Shashidhar Shet, ITO	President	Attended
2	Sri K.A.Jamadar, DCIT	Vice President	Attended
3	Sri K.R.Narayana, ACIT	General Secretary	Attended
4	Sri K.Selvaraj, ITO	Joint  Secretary	Not  Attended
5	Sri H.K.Rajkumar, ITO	Treasurer	Attended
6	Smt. M.Devaki, ITO	Assistant Secretary	Attended
7	Sri P.Suresh Rao, ACIT	EC Member	Attended
8	Smt V. Umarani , ITO	EC Member	Attended
9	Sri  Subbarao Gururaj, ITO	EC Member	Attended
10	Sri Alex Mathew, ITO	EC Member	Attended
11	Sri  K.E.Rajan  ITO	Zonal Secretary (South)	Attended
12	Sri Narayana Sharma ITO	Special invitee	Attended
13	Sri A.Rajkumar ITO	Special invitee	Attended
14	Sri  Sundara Raghavan ITO	Special invitee	Attended
15	Sri Rudrappa ITO	Special invitee	Attended
16	Sri Shivarudraiah Swamy ITO	Special invitee	Attended
17	Sri Christopher Manohar AO	Special invitee	Attended
18	Smt  B.V.Latha  PS	Special invitee	Not Attended

         

The  meeting commenced at  5.00 PM with Sri Shashidhar Shet, President  in the chair. 

1.     Briefing on 41^st BGM held at Mumbai :   

The President, Vice-president and General Secretary briefed the EC about the all India  BGM held in Mumbai from 18^th to 20^th January 2012. The report of the Secretary General on  the action  taken in last 2 years was highlighted. The Adhoc promotions to JC cadre and recent CAT, Mumbai order on notional pay fixation to ITOs from 1-1-96 were specially mentioned.  The long pending demand of special pay for officers working in Audit/Central/Investigation  and recent Lokaayukta action against IT dept employee  were specially taken up by our unit in BGM. The address of CBDT chairman to concluding session of BGM wherein he mentioned that presently there are no hurdles to ITO to AC promotion and all efforts will be made to clear them by 30-01-2012 was informed to EC.  His assurance on clearing the grievances of recently transferred JCs and postponing their relieving by 15 days was also informed.         

2.     Felicitation to K.E.Rajan Zonal Secretary (South) :

The  President congratulated Sri K.E. Rajan on his nomination as Zonal Secretary (South) and  presented the bouquet. He was specially urged to protect the interests of our charge in the forthcoming allotment of posts in cadre re-structuring. 

3.     Motivating members for participation in revived agitation:

It was informed that the CHQ has not yet taken any final decision on reviving the agitation which was suspended on account of written assurance of CBDT chairman on AC promotions. The secretariat meeting of CHQ has been called in Hyderabad on 31^st in this regard. After detailed discussions, following  views of our unit on reviving of agitation were formulated.

a.      We must  maintain pressure on CBDT till promotion orders are released.

b.     CHQ may take a considered decision keeping mind that, the  revival of agitation should not in any way hinder or delay regular DPC for 204 posts, for which proposal has already reached UPSC

c.      Once regular DPC orders are released for 204 posts, we should immediately ensure that adhoc DPC is done  by CBDT for the remaining 200 posts  for RY 2011-12. We must also insist on adhoc DPC for RY 2012-13 which is already due.

d.     In view of recent DOPT clearance of our cadre restructuring proposal, enough care should be taken to ensure that our stiff stand on agitation should not spoil the mood of FM, who has to eventually get cabinet’s  clearance to the cadre restructuring proposal.

e.      Our leaders should meet FM directly to appraise him about the delay in promotions in various cadres  and frustration among the members and also inform him the constraints under which we have to revive  agitation despite  its adverse impact on budget collection.

f.       Enough time should be provided to units to mobilize   members for agitation.  

As regards mobilizing   members for agitation it was decided to conduct lunch hour meetings in various buildings in Bangalore and to conduct tour of out stations after discussions with representatives of those stations. 

4.     Filling up of vacancies in office bearers and EC member posts.

To strengthen  the association, the EC unanimously has co-opted following members for the posts mentioned against their names:

Sl No	Name	Post
1	Sri Narayana Sharma ITO	Additional Secretary
2	Sri A.Rajkumar ITO	Joint Secretary
3	Sri  K.E.Rajan ITO	EC Member
3	Sri  Sundara Raghavan ITO	EC Member
4	Sri Rudrappa ITO	EC Member
5	Sri Shivarudraiah Swamy ITO	EC Member
6	Sri Christopher Manohar AO	EC Member
7	Smt  B.V.Latha  PS	EC Member

5.     Improving communication with members

a.     Allocation of group members to each EC member

To ensure that communications reach the members promptly it was decided that each EC member will act as contact point for a group of members allotted to him. The allotment is made keeping in view his convenience to interact with those members.  The EC member shall collect  operating mobile number and email id of each the member allotted to him and communicate the same to the General Secretary at the earliest so that GS can update his records. This will also ensure faster communication in case of emergencies.  EC member wise allotment is enclosed as Annexure to this minutes of the meeting in an Excel sheet and mailed to each EC member.   

b.     Monthly newsletter

The GS emphasized the importance of regular communication with members and for that purpose release of monthly newsletter in an attractive way as was done earlier. He also expressed that it provides opportunity to EC members to meet members at least once in a month for handing newsletter and this strengthens members commitment to the association. While the idea was generally welcomed, following views were expressed:

                                                             i.      Bringing out multi colour newsletter involves huge expenditure, better we release it plain paper in single colour- Sri Shashidhar shet- President and Narayana Sharma- Addl Secretary

                                                           ii.      It is the contents which is important and not the colour or the way of presentation-Sri K.E.Rajan  ECM

                                                         iii.      We need to have it multicolor only- it was very popular-cost should NOT be a factor- Sri Shivarudraiah swamy.  ECM

                                                         iv.      If cost is the factor members may be requested to donate and I think they will oblige- Sri K.R.Narayana GS

                                                           v.      We are yet to collect contribution towards litigation fund. We have to contribute Rs 2 lakhs to CHQ- this needs to be kept in mind before asking members for any other contribution- members should not be burdened-Sri K.A.Jamadar Vice-President.

                                                         vi.      Members who are willing to contribute may be requested-better to have it in multicolor- Sri K.V.N.Gupta, Hon, Internal Auditor

                                                     vii.      Department has provided 3G data card to officers. Members are used to email facility. It is better to prepare newsletter in multi colour, but instead of giving hard copy let us send it through email. Smt M.Devaki. Asst Secretary

                                                    viii.      I endorse the view of Smt Devaki –Sri Sundararaghavan –ECM

                                                        ix.      On trial basis this idea may be implemented for the time being- Other EC members – agreed – President    

In order to ensure quality of content, it was suggested to set up Editorial Committee. Accordingly for finalizing contents of monthly newsletter an Editorial Committee comprising of  following members was set up.

                                                              i.            Sri K.A.Jamadar, Vice President

                                                           ii.            Sri K.R.Narayana, General Secretary

                                                         iii.            Sri P.V.Narayana Sharma, Addl Secretary

                                                         iv.            Sri Sundara Raghavan , EC member

6.     Work allocation among the Executive body

To ensure association work is carried on smoothly without burdening any one it was deciced to have following work allocation among the officer bearers

Sl No	Name of office bearer	Post	Works allocated
1	S. ShashidharShet	President	Presiding over EC meetings, Coordination with Administration and members etc
2	K.A.Jamadar	Vice-President	Assisting the president in above functions
3	K.R.Narayana	General Secretary	Conducting EC Meetings,  Coordination with Administration and members, Sending Congratulatory letters, Newsletteretc
4	P.V. Narayana  Sharma	Additional Secretary	Assisting theGeneral Secretaryin general functions, Arrangement for Retirement functions and Blogspot maintenance.
5	K. Selvaraj	Joint Secretary	Assisting GS in News letter preparation, drafting circulars etc
6	A.  Rajkumar	Joint Secretary	Assisting GS in general functions and despatch of news letters/circulars  to outstations
7	M.Devaki	Asst Secretary	Assisting GS in News letter preparation, address label preparation, updating members register, despatch of news letters /circulars to Bangalore members
8	H.K.Rajkumar	Treasurer	Collecting mandate form, Subscription/donation/fund contribution  collection and maintenance of accounts

7.    Any other matter with the permission of the chair      :

     

a.     Sri Shivarudraiah Swamy  EC member highlighted the injustice meted out to ITOs by placing them in PB-2 though they are drawing GP of Rs 5400/- .  He demanded that the association should demand for placing such ITOs in PB-3.  He was informed by GS that   said demand has already been made and it is part of our demands at national level.

b.    Sri K.A. Jamadar VP suggested that the association should impress upon CBDT for immediate  implementation of favorable Mumbai CAT order  on notional effect of ITO pay from 1-1-96 and same may be communicated to CHQ leaders as view of our charge.

c.      Sri K.A. Jamadar VP  who had participated in video conference on 30^th, briefed the members about DOPT clearance of cadre re-structuring proposal and also conveyed the anguish our leaders about reduction in suggested number of  ACIT posts from 2692 to 2485. It was decided to wait for full details to formulate our views on the matter.

d.    Sri K.R.Narayana GS briefed the committee about his efforts regarding review DPC of 2005 adhoc ITOs. He informed that the CCIT, Addl CIT(Hq)(admn) & DCIT  (Hq)(admn)  have assured to try level best to get the same done by 31^st January and we have to wait till that date.

e.     Sri Rajan K.E. EC member requested the committee set up ( in BGM held on 16^th    January 2012) regarding proposed changes in Group B Transfer policy to finalize its recommendations at the earliest.    

8.    The meeting concluded at 8.30 PM.  

   Sd/-

                                                                                           K.R.Narayana

                    General Secretary